Payment cards are for NYU employees to procure business-related goods and services, and to arrange business-related travel. The three forms of payment cards include Purchasing Cards (P-cards), Department Travel Cards (CTA Cards), and Travel & Entertainment (T&E) Cards.
As of October 30, 2023, the University switched to Travel & Expense (Concur) and the BofA GRAM system became obsolete. New payment cards were issued to employees, and payment card reconciliations are performed on Concur. The deadline to reconcile charges on payment cards is the 4th calendar day of every month.
Instructions to request and activate a new NYU payment card.
Purchasing Card (P-Card)
A Purchasing Card (P-Card) is a University liability Master Card issued to NYU employees that procures goods and/or services for their department or center. The P-card is typically used to purchase low-dollar items that are not available on i-Buy. The P-card should not be used for travel-related expenses.
- Monthly Transaction Limit Amount: $10,000
- Single Transaction Limit Amount: $2,500
- Daily Transaction Limit Amount: Capped by single transaction and monthly limit only
- Daily Transaction Limit Number: 20
Corporate Travel Account (CTA) Card
A Corporate Travel Account (CTA) Card is a University liability Master Card issued to NYU employees that book travel-related expenses for staff members in a department or center, for University guests/visitors, and for faculty members.
- Monthly Transaction Limit Amount: $20,000 – based on the need of Department
- Single Transaction Limit Amount: N/A
- Daily Transaction Limit Amount: Capped by monthly limit only
- Daily Transaction Limit Number: N/A
Travel & Entertainment (T&E) Card
A Travel & Entertainment (T&E) Card is a University Liability Master Card issued to NYU employees to pay for their business travel and entertainment expenses. T&E cards are provided to individuals that frequently travel, which is defined as those that travel at least two times per year and/or with annual estimated travel and entertainment expenses of more than $2,500 per year. The traveler is responsible for reconciling expenses on their T&E card on Concur by uploading corresponding receipts and submitting a monthly Expense Report for approval. The T&E Card is only to be used by the cardholder; it should not be used to book travel-related expenses for other staff, faculty, or guests/visitors.
- Monthly Transaction Limit Amount: $10,000
- Single Transaction Limit Amount: $7,500
- Daily Transaction Limit Amount: $7,500
- Daily Transaction Limit Number: N/A
Important Information on Your Payment Card
During a point of sale, you may be asked the following information:
- Card Address: 194-196 Mercer Street, 9th Floor, 10012
- Phone Number: Your work telephone number; e.g., 212-998-XXXX
- Verification ID: Your NetID; e.g., xy123
- Employee ID: Your employee “N” number; e.g., N12345678
If your payment card is lost or stolen:
- Call 1-888-449-2273, which is the number on the back of the card to report that your card has been stolen or lost
- Contact the Payment Card Team or NYU FinanceLink Team immediately
Reconciling P-Card & CTA Card
P-Card and CTA Card owners will reconcile their charges on Concur. View instructions on how to reconcile charges on a P-Card and CTA Card.
Cardholders can reconcile throughout the month as charges settle and post on Concur. Please remember to submit reconciliation reports for approval by the 4th calendar day of the month.
Reconciling T&E Card
T&E Card owners will also reconcile their charges on Concur, but will reconcile through an expense report with other out-of-pocket expenses (if applicable). View instructions on how to reconcile charges on a T&E card.