Effective October 30, 2023, reimbursements for NYU employees are processed on the Travel and Expense (Concur) system. This new system combines processes such as travel, expense, payment cards, and traveler safety into one platform.
Accessing Travel and Expense (Concur)
You can access Concur by logging into NYU Home and searching, “Travel and Expense.”
You can also access Concur by using the mobile app. The Concur mobile app allows users to book travel, change reservations, receive travel updates, take pictures of receipts, and create expense reports. To log into the Concur mobile app, enter your N Number followed by @nyu.edu as your username (i.e., N123456789@nyu.edu). Your password is your NYU network login password.
Travel and Expense Delegates
Travel and Expense Delegates are assigned by a user to allow them to book travel, prepare expense reports, and prepare payment card reconciliations on behalf of the user.
Instructions on how to add or remove a Travel and Expense Delegate.
Note: Delegates can only prepare expense reports and/or prepare payment card reconciliations, and are unable to submit them for review. The user must ultimately log in to review the prepared expense reports and/or payment card reconciliations, and submit it for approval.
Creating an Expense Report for Reimbursement
An expense report is created to receive reimbursement for expenses paid out-of-pocket, or with your NYU T&E Card.
Here are some links to help you create an expense report:
- Creating a new expense report for out-of-pocket transactions and T&E card
- Correcting and resubmitting a returned expense report
- Adding out-of-pocket expenses to an expense report
- Adding T&E card transactions to an expense report
- Itemizing expenses on an expense report
- Allocating expenses on an expense report
- Itemizing lodging expenses
- Adding attendees to a business-related expense
- Submit a Missing Receipt Affidavit
- Converting foreign currency transactions
Reviewing and Approving an Expense Report for Reimbursement
In Concur, your supervisor is the first level of approval for expense reports. After your supervisor approves, the expense report is routed to the appropriate financial analyst on the Finance Team for further approval, and then to Accounts Payable for final approval.
Here are some links to help you review and approve an expense report: